Mobile filing system is the method of filing documents in a roller racking system found in specialized storage units. Cabinets mounted on track ways also refers to mobile filing system. Mobile units eliminate aisle space for more storage space. The mobile filing system is typically used for commercial and academic purposes where there is a significantly large amount of volume of archive material, be it documents, books, or cds/dvds.
New doctors begin with a typical filing cabinet but later switch to a mobile filing system as their patients grow in number. They all agree that the mobile shelving units gave them more floor space, as a result they can put more storage units for their documents. Since only a few has access to the stored files, and then there is no need to increase the berth of the aisle space.
They were also asked why they don’t prefer to switch to electronic filing system considering a lot of has gone that route. Their standard rebuttal is that they also need to store their hard copies. A hard copy of every document received by schools, doctor’s office and hospitals needs to be stored. Though they can be filed in an electronic filing system, they still need to keep a back up copy of documents, test results and x-rays of different patients.
Mobile filing systems, come in different types. They are push back racking, drive in racking, cantilever racking, and conventional racking. They are powered differently; it can be either electronically, mechanically and even manually.
The mobile filing system is usually utilized to store certain documents that would be needed in the distant future. Storage places and warehouses now offer mobile filing systems. Hospitals and law enforcement agencies utilized the mobile filing system to store evidences and documents and they can retrieve them immediately in court for presentation or for analysis.
The mobile filing system is important because the digital backup cannot be rewritten, nor be used over and over again while this system stores the original and hard copy.
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